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Contract Type A general categorization of a contract based on the type of goods, services, or program provided under the contract. View Contract Types
NYS Active Contract Search
Amended End Date The adjusted date a contract ends, after which the contractor may no longer provide the contractual goods or services. This data may not be available for State authority contracts. View the Glossary of Terms Centralized Contract A contract for commodities or services negotiated by the Office of General Services that can be used by State agencies or other users authorized by law. View the Glossary of Terms Community Projects Fund (Member Initiatives) A contract, commonly referred to as a member initiative, awarded by the legislature funded through the Community Projects Fund. Member initiatives may also be classified as Grant Contracts. View the Glossary of Terms Contract Number A number assigned by a State agency or authority to a contract to aid in identifying the contract. Contract numbers begin with letter prefixes, which provide a more detailed categorization of the contract. View the Glossary of Terms Contract Type A general categorization of a contract based on the type of goods, services, or program provided under the contract. View Contract Types View the Glossary of Terms Contract Description A brief description of the goods or services being purchased under a contract. View the Glossary of Terms Contract End Date The date a contract ends, after which the contractor may no longer provide the contractual goods or services. This data may not be available for State authority contracts. View the Glossary of Terms Contract Number A number assigned by a State agency or authority to a contract to aid in identifying the contract. Contract numbers begin with letter prefixes, which provide a more detailed categorization of the contract. View the Glossary of Terms Contract Start Date The date a contract begins. View the Glossary of Terms Contract Type A general categorization of a contract based on the type of goods, services or program provided under the contract. View Contract Types View the Glossary of Terms Converted Contract A converted contract is a contract that was approved before April 1, 2012 and has been transferred to the new Statewide Financial System now in use for all financial information. A converted contract combines information for both the original contract and any amendments to the original contract approved prior to April 1, 2012. Amendments after this date for converted contracts are displayed separately on the Open Book website. Detail about converted contracts prior to April 1, 2012 can be requested by contacting OSC. View the Glossary of Terms Current Contract Amount The amount to be spent over the life of the contract, including adjustments as a result of amendments to the contract. View the Glossary of Terms Department/Facility For agencies with decentralized contract administration, the facility, campus, etc. administering the contract. Otherwise, the common name assigned to the Agency. View the Glossary of Terms Description A brief description of the goods or services being purchased under the contract. View the Glossary of Terms Execution Date The date a contract was signed by a State authority. Under New York State Public Authorities Law, contracts submitted to the Comptroller's Office for filing must be received within 60 days of execution. View the Glossary of Terms Filed SA Eligible - New This transaction type denotes a new State authority eligible contract that was filed by OSC. View the Glossary of Terms Filed SA Eligible – Amendment This transaction type denotes a State authority eligible contract amendment that was filed by OSC where the original contract was previously filed or approved by OSC. View the Glossary of Terms Filed SA Eligible – Amendment - No Original This transaction type denotes a State authority eligible contract amendment that was filed by OSC where the original contract was not required to be filed or approved by OSC. View the Glossary of Terms Filed SA Exempt – Amendment This transaction type denotes a State authority exempt contract amendment that was filed by OSC where the original contract was previously filed or approved by OSC. View the Glossary of Terms Filed SA Exempt – Amendment - No Original This transaction type denotes a State authority exempt contract amendment that was filed by OSC where the original contract was not required to be filed or approved by OSC. View the Glossary of Terms Filed SA Exempt – New This transaction type denotes a new State authority exempt contract that was filed by OSC. View the Glossary of Terms Original Contract Approved/Filed Date For contracts subject to the Comptroller’s approval, the date the contract was approved by the Comptroller; and for State authority contracts subject to filing requirements, the date the contract was filed with the Office of the State Comptroller. View the Glossary of Terms SA Eligible Contract A State authority contract with an anticipated contract value exceeding $1 million that is paid partially or totally from moneys appropriated by the State or was awarded noncompetitively. View the Glossary of Terms SA Exempt Contract A State authority contract that is exempt from the Comptroller's review under New York State Public Authorities Law Section 2879-a(3). View the Glossary of Terms Spending to Date The amount the State has paid to date to the vendor under the contract. This data is not available for Centralized Contracts or for most State authority contracts. View the Glossary of Terms State Agency/Authority The common name associated with a state agency/authority. View the Glossary of Terms Transaction Amount The dollar value of a contract or a contract amendment. View the Glossary of Terms Transaction Approved/Filed Date The date the transaction was approved by the Comptroller's Office or the date that a State authority contract was filed with the Office of the State Comptroller when the contract is subject to filing requirements. View the Glossary of Terms Transaction Type A converted contract, a new contract, a contract amendment, or, in the case of State Authorities, the filing of a new contract or contract amendment.

A converted contract is a contract that was approved before April 1, 2012 and has been transferred to the new Statewide Financial System now in use for all financial information. A converted contract combines information for both the original contract and any amendments to the original contract approved prior to April 1, 2012. Amendments after this date for converted contracts are displayed separately on the Open Book website. Detail about converted contracts prior to April 1, 2012 can be requested by contacting OSC.
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Vendor Any entity, which may be an individual, business, not-for-profit organization, or government agency, that provides goods or services. View the Glossary of Terms Vendor Name The legal or common name of the vendor that has entered into a contract with the State. View the Glossary of Terms

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Data on Active State Agency Contracts is current as of 7/30/2014.

In April 2012, New York State implemented a new Statewide Financial System (SFS), replacing an outdated accounting system with a state-of-the-art financial information and management system.

Most active contract data previously available in Open Book New York is now current as of the above date. Because of the complexities involved in converting data, listings for contract amendments that were approved prior to March 30, 2012 will show aggregated data as of that date and will not display detail about amendments before that date. Also, public authority contract data is limited while we continue conversion. Currently, the site includes data primarily for the Thruway Authority, the Canal Corporation, and the Long Island Power Authority.

If you have questions about prior-year amendments and any public authority contracts not currently included in Open Book New York, please contact us at 1-866-370-4672 or ciohelpdesk@osc.state.ny.us and we will assist you with the information you need.

Thank you for your patience while we improve this site.